Sales Coordinator

TL;DR

Sales Coordinator (Sales Operations): Supporting sales and leasing teams with administrative coordination, lease drafting, and CRM management with an accent on data accuracy and document processing. Focus on managing leasing documentation, tracking signatures, and maintaining records within HubSpot CRM in a fast-paced environment.

Location: Remote. Must be available to work 12 pm - 8 pm PST on weekdays (excluding Wednesdays and Thursdays) and 10 am - 5 pm PST on weekends.

Company

hirify.global is a professional services firm providing specialized administrative and operational support to global clients.

What you will do

• Prepare and coordinate rental and leasing agreements using DocuSign and Authentisign.
• Manage and maintain accurate lead activity and leasing data within HubSpot CRM.
• Coordinate follow-ups and communicate professionally with prospects, residents, and internal stakeholders.
• Handle sensitive applicant and resident information with strict confidentiality.
• Provide essential administrative coordination and data management support to on-site sales teams.

Requirements

• Minimum 2 years of recent, hands-on HubSpot CRM experience is non-negotiable.
• Strong working knowledge of DocuSign and Authentisign.
• Excellent written and verbal English communication skills.
• Proficiency with Microsoft Office and Google Workspace.
• Ability to work independently in a fast-paced remote setting.
• Must be available for the specified PST schedule.

Nice to have

• Previous experience in real estate, property management, or leasing.
• Familiarity with project management tools like Asana, Trello, or Monday.com.
• Experience in lead generation or basic marketing coordination.
• Advanced skills in data visualization or reporting.

Culture & Benefits

• Opportunity to work in a fast-paced, professional remote environment.
• Exposure to international real estate and property management operations.
• Focus on professional growth through administrative and CRM management tasks.