Program Administrator (Defense)

TL;DR

Program Administrator (Defense): Managing contract order entry, invoicing, and logistics coordination for mission-critical military sub-systems with an accent on ERP accuracy and contractual compliance. Focus on coordinating cross-functional operations, maintaining audit-ready documentation, and resolving shipping issues.

Location: Onsite in Salt Lake City, UT. Must be able to obtain a U.S. DoD Secret Security Clearance.

Salary: $70,000–$98,000 Annually

Company

hirify.global provides sub-systems and components for every mission critical system on a modern military vehicle, specializing in actuation systems and turreted weapon solutions.

What you will do

• Manage contract and sales order data entry within ERP systems to ensure timely fulfillment of program obligations.
• Handle financial transactions including generating invoices and processing credit requests.
• Coordinate logistics, manage packer requests, and resolve shipping escalations.
• Maintain official program records and prepare contract briefs for audits and cost submissions.
• Collaborate with internal departments and customers to ensure smooth program execution and adherence to contractual requirements.
• Manage Return Under Review (RUR) and repair warranty processes.

Requirements

• Bachelor’s degree in business or a related field.
• 3+ years of professional experience.
• Experience with ERP/order management systems (SAP, MBS, or CCRF preferred).
• Ability to obtain a U.S. DoD Secret Security Clearance.
• Strong communication skills and high attention to detail.
• Familiarity with logistics in space/defense industries is a plus.

Culture & Benefits

• Competitive compensation package with bonus opportunities and matching 401k.
• Employee Stock Purchase Plan (ESPP), Flexible Spending, and Health Savings Accounts.
• 9/80 work schedule (every other Friday off).
• Comprehensive medical, dental, vision, life, and disability insurance.
• Tuition assistance, mentorship, and leadership development programs.
• Relocation assistance provided.