Senior Recruiting Coordinator

TL;DR

Senior Recruiting Coordinator: Coordinating high-volume interview scheduling and candidate communications using Workday, Outlook, and Zoom with an accent on complex multi-day and panel interview logistics, time zone conflict resolution, and automation troubleshooting. Focus on maintaining accurate hiring documentation and mentoring Recruiting Coordinators to improve scheduling efficiency and candidate satisfaction.

Location: Mexico City (teleworker; work from a physical location in Mexico, with availability to travel to Mexico City for occasional office events)

Company

hirify.global’s Talent Acquisition team uses technology to simplify and elevate the candidate experience.

What you will do

• Coordinate and manage complex, high-volume interview schedules using automated tools integrated with Workday, Outlook, and Zoom.
• Act as the primary contact for virtual, multi-day, and panel interviews, ensuring accurate setup and clear communication.
• Handle scheduling changes including reschedules, substitutions, and cancellations while maintaining data accuracy.
• Troubleshoot scheduling issues such as availability conflicts, time zone discrepancies, and automation errors.
• Track interview feedback, NDA signatures, and other hiring documentation to support compliance.
• Mentor and train Recruiting Coordinators on automation, calendar management, and candidate communication best practices.

Requirements

• 3+ years of experience managing high-volume scheduling, preferably in Recruiting Coordination, HR operations, or talent acquisition support.
• Strong organizational and time management skills with attention to detail and accuracy.
• Proficiency with Workday (applicant tracking systems) and Outlook calendar management.
• Experience with automated scheduling tools (e.g., Paradox, GoodTime, Prelude, or similar).
• Ability to manage multiple priorities and deliver timely, accurate results.
• Must be able to work from a physical location in Mexico and travel to Mexico City for occasional office events.

Culture & Benefits

• Teleworker role with no permanent corporate office workplace; work location must be identified to the company.
• Competitive base salary and benefits, plus eligibility for equity awards based on experience, performance, and location.
• Focus on operational excellence and an inclusive, world-class candidate experience.
• Collaboration across recruiters, hiring managers, and interviewers to improve efficiency and satisfaction.

Hiring process

• Interviews with recruiting and hiring stakeholders to assess scheduling coordination, communication, and problem-solving.
• Evaluation of experience with Workday, calendar management, and automated scheduling tools.