Office Operations and Procurement Coordinator

TL;DR

Office Operations and Procurement Coordinator: Supporting daily procurement and administrative tasks for Milan and Turin offices with an accent on purchase request processing, vendor coordination, and office event management. Focus on ensuring compliance with procurement policies and providing operational support in a multi-location environment.

Location: Minimum 3 days per week onsite at the Milan office. Remote operational support for the Turin office is also provided, with rare onsite presence required.

Company

hirify.global is a global leader in cyber protection, delivering integrated solutions to monitor, control, and protect business data.

What you will do

• Process purchase requests for IT hardware, software, office supplies, and services.
• Create and manage purchase orders, track deliveries, and maintain procurement records.
• Coordinate with vendors on quotes, pricing, and delivery timelines.
• Support day-to-day office operations in Milan, including supplies, meeting rooms, and visitor coordination.
• Coordinate local office events, team lunches, and executive visits.
• Provide remote operational and administrative support for the Turin office, including travel-related tasks.

Requirements

• Must be eligible under "Categorie Protette/ L. 68/99" in Italy.
• Experience in procurement administration, office coordination, or a related operational role.
• Strong organizational skills with high attention to detail and accuracy.
• Ability to manage multiple tasks, follow structured processes, and meet deadlines.
• Clear and professional communication skills in Italian and English.
• Proficiency in Microsoft Office (Outlook, Excel, Word, PowerPoint).

Nice to have

• Experience using procurement or ERP systems (e.g., Coupa, SAP, Oracle).
• Basic knowledge of IT hardware, software, and related purchasing categories.

Culture & Benefits

• Work in a high-growth, fast-paced global environment.
• Operate in a culture centered on innovation, accountability, and impact.
• Encouragement to think boldly, challenge conventional approaches, and take ownership of outcomes.
• Opportunity to be part of a global "A-Team" of over 1800 employees in 50+ countries.

Hiring process

• Candidates are expected to participate in interviews without AI tools, automated prompts, or third-party assistance.
• Use of AI or external assistance during live interviews may result in disqualification.
• Employment offers are contingent upon successful completion of applicable criminal, education, and identity background checks.